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The Pharmacy Examining Board of Canada

The Pharmacist Evaluating Examination

Application Procedure

You may apply for Document Evaluation and the Pharmacist Evaluating Examination online.  However, you cannot apply online for Document Evaluation and the Pharmacist Evaluating Examination at the same time.  You must first apply for Document Evaluation and wait for PEBC to send you an email with your assigned PEBC Identification Number (usually takes one to two weeks).  When you have received your PEBC Identification Number, you may then apply online for the next sitting of the Pharmacist Evaluating Examination.  Please note that, if you apply online, you must still print off your completed online application form(s) and submit them, along with the checklist(s) and required documentation, to PEBC by the application deadline date.  If you complete an application form online but do not send the printed form to PEBC, you will be charged an administrative fee of $100 (Canadian) and your application will not be processed and will be treated as a withdrawal.

If you have funds on account with PEBC, you cannot apply online and you need to print off the application form(s) and complete them manually.  Application forms are available: Application form in printable PDF format. There are English and French versions of the application forms. Please select the correct version, choosing the same language in which you wish to take the examination.  The checklist on page two of the application form must also be completed and signed before the application form is sent to PEBC.

Please note that application forms cannot be delivered in person to the PEBC office.

Please keep us informed about any changes to your contact information (address, telephone number, email address), by advising us in writing by fax, mail or email.

Instructions for first page of application:

1. Enter your name on your application exactly as it appears on your identification.

2. You must indicate the following:

  • your chosen examination date
  • preferred language for the examination
  • preferred location (city) for the examination
  • 3. Fill out all other information requested being sure not to miss anything as it is all required.

    4. You will need two, identical, passport-acceptable photographs (with date taken, stamped or written on back by the photographer), for each application. They must have been taken within twelve months of the examination date. They cannot be photocopies or digital prints and must be identical.Staple one photograph to the top, left corner of each application form. Paste one photograph in the box provided in the bottom, right corner of each application form.

    5. You will need to find an acceptable witness with any of the following qualifications:

  • a notary public
  • a commissioner for oaths
  • a lawyer
  • a staff person at a Canadian Embassy
  • 6. While in the presence of your witness:

  • Sign the application yourself in the space provided
  • Have your witness fill in city, date, name, signature & title/profession
  • Have your witness seal, stamp or sign the front of the photograph located in the bottom, right corner of the application. The signature needs to cover part of the photograph and application
  • Checklist (page two of application):

    A checklist has been provided that you will need to sign, date and include with your application. Please go through it carefully in order to double check that you are including all of the information required. If all of these instructions are not followed we may have to ask for documents to be resubmitted which could cause you to miss the deadline.

    Receipt of Application:

    Completed application forms (including checklists) and all supporting documents must be received no later than the application deadline date. This includes applications that were printed and paid for using the online process.  Applications that are received after the deadline date will NOT be processed but will be held for a future examination date.

    Overseas candidates who require a visa to take the examination in Canada are strongly encouraged to apply for their visa prior to the application deadline date. Candidates are not eligible for a refund due to a visa refusal, unless they have withdrawn from the examination either before the application deadline date or at least 8 weeks before the date of the examination.

    Please do NOT contact the PEBC office by telephone, fax or email to confirm receipt of your application or to check your examination location assignment. If you wish to know whether PEBC has received your application, you must send it by a courier service or by Canada Post (Security Registered), and request an Acknowledgement of Receipt from the delivery service.

    Application receipt acknowledgement will NOT be provided by phone or fax. When your application has been received and reviewed by the PEBC office, an email acknowledgment will be sent to your email address within 2 to 4 weeks. Please note the email acknowledgment does NOT ensure that your application is accepted; it simply indicates that PEBC has received your examination application.

    IMPORTANT NOTE REGARDING APPLICATION ACCEPTANCE

    The only acknowledgment of acceptance of your application will be the issuance of one PEBC Identification/Card of Admission for the examination, which will be mailed approximately 2 to 3 weeks before the examination date.

    At that time, you will also be advised of the exact time and location for the examination, together with other important information. Please read all of the materials in the mailing package very carefully.

    If you do not receive this information at least 1 week prior to the examination, please contact us in writing, by email to pebcinfo@pebc.ca.

    Examination Fee

    The examination fee is $515 ($880 for the London, England centre).

    Fees must be paid in Canadian funds, by cheque, money order or bank draft. Post-dated cheques are not acceptable. All payments from outside of Canada must be in the form of an international money order or bank draft, drawn on a Canadian bank. The international money order or bank draft must be one that can be cleared through the clearing system in Canada and not through a manual process (by collection).  Money orders or bank drafts issued by a non-Canadian based bank must indicate the transit number of the designated Canadian bank, using standardized coding which is encoded at the bottom of the money order.  If the transit number is not encoded PEBC will be unable to cash the money order and your application fee cannot be processed in time to take the examination you have applied for. A $50 administrative fee will be charged for any returned (NSF, etc) cheques. This administrative fee must be in the form of a certified cheque or money order.  You may also not be assigned to the examination centre of your preference.

    Note: You CANNOT postpone or transfer your application or fee from one session to the next. For example, if you have applied to take the July examination and you decide instead to take the January examination, your application and fee for the July examination is treated as a withdrawal AND you need to re-apply for the January examination.

    PEBC reserves the right to change fees for the Pharmacist Evaluating Examination, at any time, as required.

    Examination Centres

    The Evaluating Examination will be held at university locations in Canada each summer and winter, as approved by the Board. The examination centres include: Vancouver, Edmonton, Saskatoon, Winnipeg, Toronto, Montreal, Halifax and St. John's.

    The examination will also be available overseas in London, England at an additional fee of $365 (Canadian funds).

    Note: The Board reserves the right to cancel the examination at any of the stated locations if there are not enough applicants for that location or for other reasons.

    It is recommended that you NOT make your travel arrangements more than one month in advance of the examination date.

    Changing Examination Centres

    If you wish to change examination centres after your application has already been submitted, you must mail your written request, together with an administrative fee of $50 (cheque, money order or bank draft) to the PEBC office. All payments from outside of Canada must be in the form of an international money order or bank draft, drawn on a Canadian bank. The international money order or bank draft must be one that can be cleared through the clearing system in Canada and not through a manual process (by collection).  Money orders or bank drafts issued by a non-Canadian based bank must indicate the transit number of the designated Canadian bank, using standardized coding which is encoded at the bottom of the money order.  If the transit number is not encoded PEBC will be unable to cash the money order and your application fee cannot be processed in time to take the examination you have applied for.The request and payment must be received no later than:

    May 27, 2011 for the July 13 & 14, 2011 Pharmacist Evaluating Examination
    or
    November 25, 2011 for the January 11 & 12, 2012 Pharmacist Evaluating
    Examination.

    Note: Changes to examination centres will be accommodated only if space is available at the requested centre.

    Bilingual Examination Booklet

    The Pharmacist Evaluating Examination is available in both official languages: French and English.

    If you wish to have a bilingual (French/English) Examination Booklet, you must complete the French version of the application form and indicate that you wish to write the examination in French.

    Special Needs Testing Arrangements

    Note: Your request and supporting documentation must be provided with each application form submitted and must be received by the application deadline.

    If you have a physical impairment, or other disability which substantially limits one or more major life and work activities, you may make a request for special needs accommodation, which must be submitted at the same time as your examination application. All requests for accommodation for special needs testing arrangements should be submitted to the Registrar-Treasurer and are subject to review and approval. Confidentiality will be maintained.

    In addition, if you use assistive devices such as hearing aids or a wheelchair or any other assistive devices, then you must also submit a written request together with the appropriate documentation and your application form. Should the need for an assistive device arise after submission of the application, you must notify PEBC immediately.

    You must provide a request letter that clearly states the nature of your disability and its severity, and the nature of special arrangements requested. Your request must be accompanied by an official, original letter (on office stationery) from a qualified professional appropriate for evaluating the disability. It is your responsibility to provide acceptable documentation.

    The intent of the medical letter is to provide current supporting documentation, including:

    details of the disability, including a professionally-recognized diagnosis, diagnostic procedures, test results and other findings in support of the diagnosis
    history, time frame and assessment of current functioning 
     description of the current functional limitation due to the stated disability and its impact on daily life and work activities
    specific recommendations for testing accommodation and why these are needed
    • name, address, telephone number and qualifications/credentials of the professional expert.

    Note: An independent medical or other assessment of the candidate’s testing needs may be required by PEBC.

    PEBC will assess such requests on an individual basis, and, if deemed appropriate, will try to offer reasonable testing accommodations. However, NO change will be made in the examination content or PEBC rules and policies. You will be required to sign an acknowledgement of the agreement reached with PEBC in advance of the examination date.

    PEBC reserves the right to assign the centre(s) where the accommodations can be offered, as all accommodations may not be available at any given examination centre. This may require that a candidate accept assignment to a centre other than his or her preferred centre choice(s).

    Since arrangements for some accommodations may have significant cost and other resource implications, a candidate who has signed an agreement to the conditions of an accommodation will be bound by those conditions. Once arrangements have been confirmed, cancellations are not permitted and the examination fee cannot be refunded.

    Withdrawal/Refund Policies

    Note: You CANNOT postpone or transfer your application or fee from one session to the next. For example, if you have applied to take the July examination and you decide instead to take the January examination, your application and fee for the July examination is treated as a withdrawal and you need to re-apply for the January examination.

    If you withdraw or are absent from the examination, part of the examination fee for each application will be refunded according to the following conditions:

    (i) If your notice of withdrawal is received, in writing, by fax, or mail (including email), in the PEBC office on or before the application deadline, your full fee less an administrative fee of $100 will be refunded to you.

    (ii) If you withdraw after the application deadline but up to 8 weeks before the date of the examination, an administrative fee of 50% of the fee will be charged. The remaining 50% of your fee will be refunded to you.

    (iii) If you withdraw less than eight weeks before the examination, you will not receive a refund.

    (iv) Absence because of certified illness, emergency, bereavement or failure to graduate will be considered case by case.  Refunds will be considered but are subject to a minimum $100 administrative fee.

    When you request a refund, you must return your PEBC Identification/Card of Admission (if issued), along with appropriate supporting documents (e.g., original medical certificate, etc., within thirty days of the examination). Refunds are processed after the examination session. After a withdrawal, when you re-apply for a future examination session, you must submit a new application form with new photographs and the necessary fee. There is a processing charge of $20 for refunds prepared in the form of a money order (refunds for overseas cannot be processed in the form of a cheque). This amount will be deducted from the total amount of the refund.

    Please note that candidates are not eligible for a refund due to a visa refusal, unless they have withdrawn from the examination either before the application deadline date or at least 8 weeks before the date of the examination.

    Withdrawal/Absence for Special Circumstances

    If unplanned incidents arise immediately before or during the examination or before dismissal from the examination, the Presiding Officer is authorized by the Board to make decisions regarding admission to or continuation through the examination at his/her discretion.

    You must immediately notify the PEBC office if:
    you are unable to attend an examination sitting because of illness or for a compassionate reason (e.g. bereavement)
    the matter arises on examination day or just before

    You must immediately notify the Presiding Officer at the examination if:
    you are already at the examination centre and the matter arises on examination day
    you are unable to complete the examination

    Candidates are strongly encouraged not to attempt the examination and to make an appropriate withdrawal if, prior to the examination, they are ill or have extraordinary circumstances, including bereavement, that may affect their performance on the examination.

    Note: Petitions for special consideration received more than seven calendar days after the examination (e.g., upon receipt of a notice of an unsuccessful examination result) will NOT be considered.

    Any request for a refund or for another consideration must include documentation verifying the circumstances. The written request, together with appropriate documentation, must be received by the PEBC office no later than 7 calendar days after the examination.                       

    If absent due to illness, you must provide an original medical certificate, verifying that you were examined at the time of the illness. The date of the certificate must be appropriate for, or match, the examination date.                       

    If absent due to bereavement, you must provide a copy of the death certificate, verifying that the bereavement was at the same time as the examination.

    Refunds will be considered for absences due to special circumstances but are subject to a minimum $100 administrative fee.